How to Justify Video Conferencing
- A new ROI Calculator
A Go Green
Assessment Using the a Videoconferencing
Carbon, Time, and Cost Savings Calculator.
Change in your
business operations often needs a well thought out business case and
presentation. Here are some ideas that can help you present and document the
benefits of video conferencing.
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Polycom's new web based ROI
Calculator -
www.polycom.com/roi/
Tandberg's web based ROI Calculator -
http://www.tandberg-business-advantage.com/
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Click here to
request a
free copy of:
1. a classic ROI calculator
spreadsheet,
2.
a 28
page 2002 White Paper from Polycom "How to Justify IP Videoconferencing -
the Benefits, Features and Business Case", and
3. Tandberg's 2006 Survey - "Assessing the Real
Impact of Business Travel"
4. The LifeSize ROI Calculator spreadsheet - 2009
or put your name and email in the form below:
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Justifying Videoconferencing
Over IP - The Benefits, Features, and Business Case
- 2002
TABLE OF CONTENTS
1.0
Preface....................................................................................................................
2
2.0 The Challenge of Justifying
Videoconferencing .......................................... 3
The Comparison To Travel
The Comparison To The
Telephone
Limited Usage
Lack of Statistics
Many Benefits Are Soft
Benefits
Approvers Not Necessarily Users
Significant Investment Magnitude
3.0 Videoconferencing As A Travel
Alternative.................................................... 8
Initial Words of Wisdom
Time Savings
Cost Savings
Enhanced Quality of Life
Avoiding Downtime
Ad-Hoc Access to Contacts
Staff Remain "In
Position"
Image of Efficiency
4.0 Videoconferencing As A
Telephone Enhancement ....................................... 11
Initial Words of Wisdom
Enhanced Impact
Enhanced Focus
Enhanced Persuasiveness
Enhanced Trust Building and
Comfort
5.0 IP – The Key To The Video
Explosion............................................................ 13
Videoconferencing In The Past
The Benefits of IP Based
Videoconferencing
Section 1 - Cost Benefits
Section 2 – User Experience /
Quality Benefits
Section 3 – Efficiency
Benefits
Section 4 – Management
Benefits
Section 5 – Scalability /
Reach Benefits
6.0 Justifying Investments In
Videoconferencing ............................................... 17
Financial Calculations
Staffing Calculations
7.0 Maximizing Your Return On
Investment........................................................ 21
Documentation
Marketing and Sales
Campaigns
The Corporate Edict
8.0 Conclusion
...........................................................................................................25
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The Message:
Video
conferencing is one of the fastest, cheapest and most effective way to
build those vital business relationships . . . and to cut the hassles and
costs of business travel.
Here are important business
goals that can apply to your business:
- Reducing travel time, costs and security
concerns
- Speeding sales and product development cycle times
- Improving the quality of communications
- Speeding the delivery of training and coaching
- Improving overall quality of staff meetings
- Reduce your
carbon footprint
Here's how Video Conferencing
saves time compared to typical business trips:
| Here are the tasks: |
with a business trip: |
with a video conference: |
| Make bookings for flights, hotels, rental car, etc. |
1 hour |
0 hours |
| Schedule the meeting with participants and book the meeting
room |
1 |
1 |
| Make booking for flights, hotels, rental car, etc. |
1 |
- |
| Prepare materials for meeting |
1 |
1 |
| Drive to Airport |
1 |
- |
| Check in & pre-flight waiting |
2 |
- |
| Flight time to meeting |
3 |
- |
| Drive from Airport to Meeting |
1 |
- |
| Waiting for the Meeting Start |
1 |
- |
| Meeting duration |
4 |
4 |
| Drive from Meeting to Airport |
1 |
- |
| Check in & pre-flight waiting |
2 |
- |
| Flight time from meeting |
3 |
- |
| Drive from Airport |
1 |
- |
| Recovery for trip and jet lag |
2 |
- |
| Follow up from Meeting |
2 |
2 |
|
TOTAL |
27 hours |
8 hours |
Summary: Typically the time savings are 19 hours
per person who is in the meeting.
The number of meetings per month are ___?
The number of people traveling to each meeting in your
organization are ____?
Sources for information on video
conferencing as a travel alternative:
Do you need an analysis and systems proposal prepared to meet your
goals for video
conferencing?
Click
here to outline your needs and to get the process started.
We can give
you a cost analysis spreadsheet that will help you identify the
ROI (Return on Investment) for your video conferencing projects.
Do you have some immediate or future video conferencing needs? Contact
us to get a fast, fair and friendly quote for any video conferencing
systems.
02/19/09
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