Business Objectives:
- To allow for Board Meetings with "local" members to be in the
room and "out of area" members to be present via video
conferencing, and
- To assist the CEO, Board Members and other key Executives meet with
Strategic Partners, Key Clients, Key Prospects and Key Vendors, and
- To assist in "achieving the promise" of a strategic partnership
deal, and
- To assist in "doing the deal", i.e. closing an agreement with a
key prospect or vendor, and
- To instill "an appropriate sense of urgency" to key negotiations
and important projects, and
- To "reduce nuance risk" that often occurs with telephone
conference calls, and
- To ensure that "key client meetings" are held in a timely
manner, and
- To "reduce costly misunderstandings" that can occur when
multiple teams are working on important projects.
Business Benefits:
- Accelerate and improve decision making
- Reduce the time and costs of travel and commuting
- Speed product sales and product development cycle times and processes
- Improve quality, flexibility and cooperation in intra-company communications
- Speed the delivery of training and coaching
- Improve overall quality of meetings and training
Current Scenario:
A corporate conference room is now scheduled for an average of 4 hours a day with
meetings and telephone conference calls with participants from throughout the
USA and overseas. Half the meeting participants are customers, prospects, vendors and
employees from out of town (including people from 3 other company locations and
16 other outside locations). The corporation has T1 broadband internet access at
each company location.
Proposed Video Conferencing Solution:
Install a Polycom VSX 7000s video conferencing system in the corporate
conference room and at each company location. Provide a loaned Polycom
PVX Webcam to each remote key vendor or meeting participant who does not
already have IP based business videoconferencing (10 locations).
Financial Payoff from Proposed Solution:
A detailed cost benefit spreadsheet has been prepared to calculate the return
on investment for the proposed system, assuming a 30% reduction in the number of meeting
trips and typical corporate costs and expenses in the USA. The results are:
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Net
Monthly Savings |
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$24,630 |
per month |
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Breakeven: |
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3 |
months |
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Savings
over 5 years: |
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$1,407,674 |
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Net
Present Value at: |
10.0% |
interest
rate |
$954,799 |
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Internal
Rate of Return: |
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421% |
per year |
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Click here to
request a
free copy of a new ROI calculator spreadsheet from Polycom and a new 28
page White Paper from Polycom "How to Justify IP Videoconferencing -
the Benefits, Features and Business Case".
You'll also get a copy of the detailed analysis spreadsheet.
This will allow you to test your own cost and scenario assumptions for this
Board of Directors Video Conferencing Kit.
