Conferencing Alternatives and Resources

Here's a graduated list of audio and video conferencing systems and services that you can use to improve the meetings and the productivity of your organization & staff. These systems can reduce the hassles and costs of today's business travel . . . and most importantly improve the face to face communications and relationships between groups and locations. This list starts with the simplest recommendations and proceeds to more powerful systems and solutions.

1. Audio Conferencing: - it's hard to communicate well in a group if people can't hear clearly. A first step in conferencing are good speaker and conference phones. Click here for more information and upgrade options to improve the quality of your voice communications and speaker phones. Make sure you don't over-pay for the actual conferencing telephone services. Click here for more info, discounted priced and to signup for our recommended service.
    
2.  Web based presentation services:- participants typically are on a telephone conference call and are at their PC connected to the internet. Services are free or are billed per minute of usage plus audio telephone charges. Software is available for lease or purchase - click here for more information. Alternatives include emailing or publishing PowerPoint on the web in advance of the meeting and then using audio conferencing to walk through the presentation.
    
3. Video-Conferencing/TelePresence: When you want or need a face to face meeting, for some real group discussion between locations -  then Videoconferencing/TelePresence gets you the next level in conferencing. It's just like being there.
    
   • Small, Mid-Sized and Board Room/Custom Video Conferencing Systems. These systems give you full screen, life-sized, live video on large TV LCD or plasma monitor screens. Professional quality audio. They have many features for effective meetings including PTZ or even voice tracking cameras, document cameras, PowerPoint presentations, etc..  Contact us for recommendations on these graduated series of capabilities you can add to your conference room:
     • the recommended LCD/plasma screens & video furniture,
     • the recommended VSS-1 System for laptop & smart phone connections to your conference room screen,
     • the recommended PTZ camera systems and camera mounts,
     • the recommended SD H.323 videoconferencing systems,
     • the recommended HD videoconferencing systems,
     • the recommended wired or wireless mic systems.
     • Click here for the video catalog & your discounted pricing on the recommended systems for lease or purchase.
        
   • Desktop videoconferencing - the first step for your own business video conferencing. Using a PC/Laptop and a good webcam, or an iPhone or Android smart phone, videoconferencing services are used by millions for voice, video, text chat & desktop sharing. Microsoft's Skype is quickly growing videoconferencing and collaboration features - http://www.1pcn.com/skype/index.htm
      
   • Make sure you don't over-pay for your high speed internet connection services - click here for our recommended alternatives.
      
   • Make sure you get good service, support and training for your important video conferences and on-line meetings - click here for details.
      
   • Public Rooms and Services - there are videoconferencing meeting rooms available in major cities. You can use them by the hour to interview your important candidates, or to take depositions, or for many other business applications. For lists of available rooms worldwide see http://www.1pcn.com/rental/
      

4. Large scale video & audio conferencing system infrastructure and networks. These systems can handle more than 14 locations in a single conference, multiple conferences at the same time, etc. The work with both ISDN and IP communications, gateways, etc.

   • Click here for the catalog of recommended systems. 
   • Click here for some questions that can help define your multi-point conferencing network system and solution
      
5. Do you need to develop your business case and ROI for conferencing?
   • We can help you with info for an Executive SummaryIntroduction and BackgroundSituation and ComplicationsImplication (quantified)Position (solutions and costs)Benefits (compelling business terms)Financial Analyses (ROI)Risks/MitigationsImplementation Approach/TimelineRecommendations and Call to ActionAppendices for supporting detail
   • How to Justify Video Conferencing - A new ROI Calculator

   Background Reading & Resource Books

01/27/12            

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